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Reserve a Meeting Room

NOTICE: The Chester County Library Board of Trustees has approved a new Meeting Room Use Policy. Please note the following important changes to take effect on January 1, 2014:
 
• Non-profit groups of children under 18 years of age and their adult group leaders/caregivers are excluded from room rental fees.
• Non-profit groups that pay for a minimum of 6 reservations in advance will be charged a reduced Frequent Use fee of $12 per reservation for the Community Room and Annex, and $5 per reservation for the Small Conference Room and Annex Room A.
 
 
HOW TO RESERVE A MEETING ROOM:
 

Notes:

1. Reservation requests must be approved by library staff.

2. Reservations can be made up to 6 months in advance.
 

STEP 1: Check availability (For recurring reservations, see ALTERNATE STEP 1 below*)

1. SELECT DATE: Choose your preferred meeting date.

2. SELECT LIBRARY: Click the + sign next to Henrietta Hankin Library to display all available meeting rooms.

3. SELECT ROOM: Choose a room.

4. SELECT TIME: Click the boxes indicating when you want to reserve the room.

· Tip: Only time slots marked "OPEN” are available for reservations.

· Tip: Remember to include set up and take down time for your meeting.

5. CONTINUE: After you finish making your selections, click the "Continue” button at the bottom of the screen.
 

STEP 2: Enter contact information

1. Read the Meeting Room Policy, Procedures & Guidelines.

2. Fill out the request form completely.

3. Click the "Verify request” button at the bottom of the screen.
 

STEP 3: Review your room reservation summary

1. Very that the information you entered is correct.

2. Click the "Submit request” button at the bottom of the screen.
 

STEP 4: Confirmation

1. You will receive immediate confirmation of your request by email.

2. You will be notified by email whether your request has been accepted or denied.

3. If there is a charge associated with your request, your reservation will not be confirmed until the charge is paid in full. You will be notified by email when your payment has been received.
 
NEED HELP? Call the Adult Reference Desk at 610-321-1710
 
 

 

* ALTERNATE STEP 1 FOR RECURRING RESERVATIONS:

STEP 1: Check availability

1. Click the SEARCH/RECURRING tab

2. Enter the Start Date

3. Select the Recurrence: Select Daily, Weekly, Monthly or select Additional Dates to enter dates manually.

4. Enter the End By Date

5. Select the Reservation Length

6. Enter the number of people in your group

7. Select Library: Click the + sign next to Henrietta Hankin Library to display all available meeting rooms.

8. Select Room: Choose one or more rooms.

9. Select Start and End time

· Tip: Remember to include set up and take down time for your meeting.

10. Click SEARCH

11. If there is room availability for your recurring meeting, you will be given one or more options to choose from.

12. Click SELECT

13. Proceed to Step 2

 
 


Last Modified: 11/12/13

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